An Initiative of CareImpact
BERGFELD YOUTH
CareChristmas Fundraising Resources
Everything you need to run your fundraiser!
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Everything you need to run your fundraiser! 🎄
HOW IT WORKS
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YOU SHARE
Promote the fundraiser using your Fundraising Kit and these online resources, and direct your supporters to your link.
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THEY ORDER
Supporters place and pay for their orders online.
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WE HANDLE THE ORDER
CareChristmas prepares, prints and packages their cards.
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YOU DISTRIBUTE + EARN
Hand out the finished cards and earn 15% of your group’s sales, or 20% when you reach $5,000 in total sales.
YOUR FUNDRAISING LINK
carechristmas.ca/bergfeld
YOUR QR CODE
DIGITAL PROMOTION MATERIAL
Ready-to-use graphics for social media, email, websites & announcement screens.
Digital Handout | Click Image to Download
OCTOBER PROMO
1080×1080
1080×1920
16:9 SLIDE
CLICK IMAGE TO DOWNLOAD
NOVEMBER PROMO
1080×1080
1080×1920
16:9 SLIDE
CLICK IMAGE TO DOWNLOAD
PRINT & SHARE
Print extra copies to give to participants or display around your school, church or community.
HANDOUTS: Printed copies are included in your kit, with additional copies available to print below. These are designed for participants to give directly to friends, family and other potential supporters. They include everything someone needs to place an order.
POSTERS : Hang these on bulletin boards or in other public spaces. Before displaying, fill in the gold box at the bottom with your pickup or delivery details, such as:
Orders will be available for pickup at ______ when ready.
or
Pickup details will be shared when your cards are ready.
TABLE TENTS & HELPING PEOPLE ORDER
In your Fundraising Kit, you will find a table tent designed to help make ordering even easier for your supporters.
Set up an ordering table at school, church or special events.
Have one or more people there who are comfortable helping supporters choose a design, upload their photo and place their order.
This gives grandparents, friends and others who may not be comfortable ordering online on their own an easy way to participate.
Between events, leave the table tent on a welcome table with the QR code side showing so people can order anytime.
Fundraising Incentives
Important Dates to Remember
October 1
Online ordering opens
October promotion ($10 off orders of $100+) begins
October 31
October promotion ends
November 15
Last day to place orders
November 23-27
Orders ready for pickup (we will confirm specific date)
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CareChristmas is a custom Christmas card fundraiser for youth groups, church ministries, schools, teams, and community groups. Supporters order personalized photo Christmas cards online, and participating groups earn a percentage of every sale.
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The online ordering window runs from October 5 to November 15.
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If you have questions before applying, contact CareImpact through the contact information provided on the CareChristmas page.
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Groups can raise funds for youth retreats, camps, mission trips, leadership development, community projects, school initiatives, team expenses, or other meaningful group needs.
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CareImpact is a faith-based social enterprise, working to strengthen Canadian towns and cities with practical technology and training that build a flourishing community. You can read more about us on our website.
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CareChristmas is open to local groups who are ready to actively promote the fundraiser, communicate clearly with their supporters, and distribute completed orders after pickup.
CareChristmas is a good fit for youth groups, church ministries, school groups, teams, and community groups with a clear fundraising goal, an engaged network, and leaders or volunteers willing to promote and distribute orders.
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CareChristmas is limited to 12 participating groups for this pilot season. This helps us provide a strong, organized experience for each group and make sure the fundraiser runs well from start to finish.
Because this is our pilot season, we are keeping participation intentionally limited. We want to support each group well, manage production carefully, and make sure the experience is smooth for both fundraisers and customers.
Groups will be selected based on readiness, fundraising goals, local distribution capacity, and commitment to actively promoting the fundraiser. We are looking for groups who are serious about doing this well and able to aim for a minimum of 25 orders.
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CareChristmas is best suited for Winnipeg-area groups or groups that can pick up the fundraising kit and printed orders from Winnipeg and distribute locally during the pickup window.
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Not necessarily. A smaller group with a strong plan, engaged families, and clear communication can be a great fit. The key is whether your group can actively promote the fundraiser and aim for at least 25 orders.
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Complete the CareChristmas application form. Applications will be reviewed based on group suitability and our capacity for this pilot season.
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No. Because CareChristmas is limited to 12 groups, submitting an application does not guarantee participation. We will review applications and select groups that are best prepared for a successful pilot season.
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Each group should be prepared to aim for a minimum of 25 orders. This helps ensure the fundraiser is worthwhile for your group and sustainable for the CareChristmas pilot.
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Yes, but because space is limited, we may recommend combining efforts under one group application if it makes the fundraiser stronger and easier to manage.
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Participating groups will receive their fundraising kit and promotional materials in September so they can prepare before the ordering window opens.
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Supporters order online during the CareChristmas ordering window. They will select a Christmas card design, upload their photo, personalize their order, and pay online.
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Your group is responsible for:
Picking up the fundraising kit in Winnipeg in September
Promoting the fundraiser
Encouraging supporters to order
Picking up completed orders in Winnipeg
Distributing cards to your customers
CareImpact provides:
Fundraising kit
Promotional materials
Online ordering process and payment receiving
Card templates
Card production
Order labeling
Fundraiser payout
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The goal is for each group to aim for at least 25 orders. If you are unsure whether your group can reach that number, we encourage you to think through your promotion plan before applying.
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That’s okay, and we expect this will be true for many people. Some supporters may love the idea of custom Christmas cards but feel unsure about uploading photos, choosing a design, or placing an online order.
Participating groups will be equipped with simple tools, including a teaching video and promotional materials, to help supporters through the ordering process.
One great option is to host a CareChristmas help table in your church foyer during the ordering window. Youth, leaders, or tech-comfortable volunteers can help people place their orders online after the service.
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Supporters should bring the photo they want to use on their Christmas card. A digital photo is best, either on a phone, tablet, USB drive, or accessible by email.
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Yes. Participating groups will receive resources to help them promote the fundraiser and support customers through the ordering process, including a teaching video and promotional materials.
Your group does not need to be tech experts, but you should have a few people who are comfortable helping others use the online ordering system.
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Wonderful! We love a festive overachiever. Groups that reach $5,000 or more in total sales will earn 20% instead of 15%.
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Supporters will be able to connect their order to a participating fundraising group by using your group-specific URL to open the ordering page.
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Participating groups earn 15% of every order connected to their group. Groups that reach $5,000 or more in total sales earn 20%.
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Fundraising payments will be sent to participating groups in December after orders are processed and totals are confirmed.
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Completed card orders will be ready for pickup in Winnipeg between November 23 and November 27. Exact pickup details will be provided to participating groups.
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Yes. Orders will be labeled and organized by group to make pickup and distribution as smooth as possible.
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Participating groups are responsible for distributing completed orders to their supporters after pickup.
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For this pilot season, orders will be picked up by the participating group and distributed locally. Direct shipping is not currently part of the CareChristmas pilot.